Time Tracking
Maria from Planyway avatar
Written by Maria from Planyway
Updated this week

Time Tracking in Planyway can help you and your team to log the time spent on tasks by adding time entries to cards. Furthermore, the time tracking mode makes it easy to report and keep an eye on your own and your team’s time entries.

Choose the view: List, Calendar or Split view

  • To see a list of time entries from all connected boards, select the List view in the time tracking mode.

  • To visualize time entries on the weekly calendar, switch to the Calendar view in the time tracking mode.

Tip: Click View at the top right to hide weekends.

  • Split view allows you to see your planned tasks, events, and time entries all in one place, making it a breeze to manage your schedule and track your time seamlessly.

Note: For now, you can only see the cards assigned to you in this view.

Create time entries

You have the opportunity to create time entries in multiple ways using our app. Here are the main methods for adding a time entry:

Log time manually

Switch to Manual mode in the toolbar. Choose the card you worked on, add a note if needed, set the date and time or just the duration, and click the + Add button to create a new time entry.

Start the timer

Switch to Timer mode in the toolbar. Select a parent card, add a note if necessary, press the Start button to launch it. Once you stop the timer, a time entry will be added to the card.

Copy as Time Entry

Turn on the Show planned cards and events option in the View settings to display your scheduled cards and events in the calendar view of time tracking mode.

Then, log time spent on each task by hovering over a card and clicking Copy as Time Entry in the popup window. If a task took longer than expected, simply adjust the duration of the time entry.

Create time entries by drag & drop

Drag and drop cards from the tasklist/board panel to the calendar in the time tracking mode to create multiple time entries for these cards. One card can be dragged and dropped to the multiple time slots.

Add time entries by click

Click anywhere on the calendar in the time tracking mode to add a time entry. Stretch a time entry up and down to adjust its duration. Search for a parent card, add a note, then just close the open window.

Log time in Planyway card dialog

Open a card and scroll down to find the +Log time section. You can either select to add time manually by picking a date and time as well as entering the number of hours spent on a task, or simply launch the timer. Once you stop it, the timer will add a time entry to a card automatically.

Log time in Trello cards

If you have the Planyway Power-Up or the Extension installed, you can start the timer right from a Trello card or log a time tracking entry manually. You can log the exact number of hours or specify a time range. Additionally, you may add a note to remember what exactly you worked on.

Note: This option is available in the Planyway Power-Up and in the Chrome Extension only.

Use time tracking filters

Quick filter Only me allows you to see only your own time entries in the time tracking mode.

You can apply the usual filters in this mode as well. To learn more about filters in Planyway, please check our help article about Filters.

Visualize time entries on the calendar and timeline

To show time entries on your calendar or timeline, find the View settings in the navigation bar and enable Time entries.

Export time entries to Excel/CSV

Here’s the short and simple instruction to follow:

  1. Navigate to the Time tracking tab.

  2. Click Export and choose the option to export to CSV or Excel.

  3. Select the date period you want to include in the report.

  4. Press Export to Excel/CSV and download the file to your computer.

Tip: You can open the CSV file in Microsoft Excel (take a look at the instruction here), as well as in Google sheets (this help article can be handy) or in the other tools.

Learn more about creating custom reports based on your time entries and how to export these reports for further analysis or sharing with stakeholders in this article: Reports.

Compare planned vs. actual hours

Measure performance against estimation with logged and estimated time. To add a time you plan to spend on a card:

  1. Open a card and find the Estimation field.

  2. Click on it to add an estimation.

  3. Define how many hours per day this card is estimated to take.

  4. Press Enter.

To learn more, please check our article about Time Estimation.

Delete time entries

  • In the List view. Click X to the right of a time entry. Hit Delete in the opened window to confirm the action.

  • Also, you can delete a time entry in the editor of a parent card, following the same steps.

  • In the Calendar view. Hover over a time entry and press Shift + Delete (Command + Backspace for Mac) on your keyboard. Besides, you can right-click on it and select Delete manually.

  • In Trello cards. Click X to the right of a time entry in a Trello card. Confirm the action by pressing Delete in the popup window.

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