Time Tracking in Planyway can help you and your team to log the time spent on tasks by adding time entries to cards. Furthermore, the time tracking mode makes it easy to report and keep an eye on your own and your team’s time entries.
Choose the view: List, Calendar or Split view
To see a list of time entries from all connected boards, select the List view in the time tracking mode.
To visualize time entries on the weekly calendar, switch to the Calendar view in the time tracking mode.
Tip: Click View at the top right to hide weekends.
Split view allows you to see your planned tasks, events, and time entries all in one place, making it a breeze to manage your schedule and track your time seamlessly.
Create time entries
You have the opportunity to create time entries in multiple ways using our app. Here are the main methods for adding a time entry.
Log time manually
Switch to Manual mode in the toolbar. Select a board where the time entry will be added, and optionally, you can specify a parent card you worked on. After that, add a note if needed, set the date and time or just the duration, and click the + Add button to create a new time entry.
Start the timer
Switch to Timer mode in the toolbar. Choose a board, and optionally, you can specify a parent card you worked on. Then, add a note if necessary, and press the Start button to launch it. Once you stop the timer, a time entry will be added to the selected board and card.
Create by copying from scheduled tasks or using Auto log function
Enable the Show planned cards and events option in the View settings to display your scheduled tasks and events in the calendar view of time tracking mode. Then, log time spent on each task by hovering over a card/event and clicking Copy as Time Entry in the popup window. If a task took longer than expected, simply adjust the duration of the time entry.
Create time entries for all planned tasks in one click with the Auto Log activities button.
Note: This lets you easily create time entries for all scheduled cards and checklist items that are assigned to you.
Create time entries by drag & drop
Drag and drop cards from the tasklist/board panel to the calendar in the time tracking mode to create multiple time entries for these cards. One card can be dragged and dropped to the multiple time slots.
Add time entries by click
Click anywhere on the calendar in the time tracking mode to add a time entry. Stretch the time entry up and down to adjust its duration. In the pop-up window, choose a board you need and add a note. Optionally, you can also search for a parent card. Then just close the open window.
Log time in Planyway card dialog
Open a card and scroll down to find the +Log time section. You can either select to add time manually by picking a date and time as well as entering the number of hours spent on a task, or simply launch the timer. Once you stop it, the timer will add a time entry to a card automatically.
Log time in Trello cards
If you have the Planyway Power-Up or the Extension installed, you can start the timer right from a Trello card or log a time tracking entry manually. You can log the exact number of hours or specify a time range. Additionally, you may add a note to remember what exactly you worked on.
Note: This option is available in the Planyway Power-Up and in the Chrome Extension only.
Use time tracking filters
To view only your own time entries in the time tracking mode, simply turn on the ‘Show only my activities’ option in the View Settings.
Tip: You can apply the usual filters in this mode as well. To learn more about filters in Planyway, please check our help article about Filters.
Visualize time entries on the calendar and timeline
To show time entries on your calendar or timeline, find the View settings in the navigation bar and enable Time entries.
Export time entries to Excel/CSV
Here’s the short and simple instruction to follow:
Navigate to the Time tracking tab.
Click Export and choose the option to export to CSV or Excel.
Select the date period you want to include in the report.
Press Export to Excel/CSV and download the file to your computer.
Tip: You can open the CSV file in Microsoft Excel (take a look at the instruction here), as well as in Google sheets (this help article can be handy) or in the other tools.
Learn more about creating custom reports based on your time entries and how to export these reports for further analysis or sharing with stakeholders in this article: Reports.
Compare planned vs. actual hours
Measure performance against estimation with logged and estimated time. To add a time you plan to spend on a card:
Open a card and find the Estimation field.
Click on it to add an estimation.
Define how many hours per day this card is estimated to take.
Press Enter.
To learn more, please check our article about Time Estimation.
Delete time entries
In the List view. Click X to the right of a time entry. Hit Delete in the opened window to confirm the action.
Also, you can delete a time entry in the editor of a parent card, following the same steps.
In the Calendar view. Hover over a time entry and press Shift + Delete (Command + Backspace for Mac) on your keyboard. Besides, you can right-click on it and select Delete manually.
In Trello cards. Click X to the right of a time entry in a Trello card. Confirm the action by pressing Delete in the popup window.
FAQ
Can I create a time entry without a parent card?
Yes, you can! Just select the board where the time entry should be created.
After moving a card to another board, the time entries disappeared.
If you moved a card to a different board via Trello and not through Planyway, your time entries will remain on the old board. You can find them under the Time Tracking tab (List view).
To get the time entries back on the card, move the card back to the original board. If needed, you can then transfer the card along with the time entries to another board, but make sure to do it through Planyway.