Time Tracking in Planyway lets you and your team effortlessly log the time spent on tasks by adding time entries to cards. Plus, the time tracking mode makes it a breeze to report and monitor both your own and your team’s time entries, keeping everyone on track and in sync.

Creating time entries

Start the timer or log time manually

Switch to Timer mode in the toolbar. Select a parent card, add a note if necessary, press the Start button to launch it. Once you stop the timer, a time entry will be added to the card.

Switch to Manual mode in the toolbar. Choose the card you worked on, add a note if needed, set the date and time or just the duration, and click the + Add button to create a new time entry.

Add time entries by click

Click anywhere on the calendar in the time tracking mode to add a time entry. Stretch the time entry up and down to adjust its duration. Search for a parent card, add a note, then just close the open window.

Create by copying from scheduled tasks or using Auto log function

Turn on the Show planned cards and events option in the View settings to display your scheduled tasks and events in the calendar view of time tracking mode. Then, log time spent on a task by hovering over the card and clicking Copy as Time Entry in the popup window. If a task took longer than expected, simply adjust the duration of the time entry.

Create time entries for all planned tasks in one click with the Auto Log activities button.

Note: This way, you can create time entries for all your scheduled cards and checklist items.

Log time in Trello cards

You can start the timer directly from a Trello card or manually log a time tracking entry. Record the exact number of hours or specify a time range. Plus, you can add a note to keep track of exactly what you worked on.

Building reports based on time entries

The Reports tab is offering you two view modes:

Tracked time

This mode gathers all the logged hours from every project connected to your collection. You can use filters to select more boards and specific members. Update the date range if needed. Then, group the tracked time by choosing the parameters you require. After that, you can export the generated report to PDF, Excel, or CSV.

Tracked vs Estimation

The Tracked vs Estimated mode lets you see the balance between the estimated and actual time spent on each task. Here you’ll see all the tasks from the connected boards for all the time. You can select additional boards and their members to be included in the report.

Note: Learn more about how to add estimated time to cards in this article: Time Estimation.

Exporting time entries to Excel/CSV

This export option allows you to separate your time entries from other card types.

Here’s the short and simple instruction to follow:

Navigate to the Time tracking tab.
Click Export and choose the option to export to Excel or CSV.
Select the date period you want to include in the exported file.
Press Export to Excel/CSV and download the file to your computer.

Tip: You can open the CSV file in Microsoft Excel (take a look at the instruction here), as well as in Google sheets (this help article can be handy) or in the other tools.