Want to set work hours or update your board settings? You're in the right place, here’s how to adjust Planyway to fit your preferences.
Account Settings
Here you’ll find the settings that apply to your account.
Choose the first day of the week, set your work hours and workdays, and select your preferred date and time format.
Note: The regional format setting only affects date and time formats.
Planyway currently supports English and Russian languages only.
Collection Settings
In collection settings, you can update the collection name and select an icon color that fits your style.
Tip: You can add emojis to your collection names to make them more expressive.
Board Settings
In the board settings, you can find and modify the parameters linked only to a specific board.
Board name, color, and Visibility
Here, you can rename the board, adjust its visibility, and choose the board color. The latter will determine the color of the cards in the calendar/timeline view, based on the settings configured in View Settings.
Tip: To move a board to another workspace, please go to Trello.
Time Tracking Permissions
This setting lets board admins control who can view and update time entries logged by other members. You can choose between two options:
Only admins: Only board admins can see and edit time entries logged by others. Regular members can only manage their own entries.
All members: Everyone on the board can view and update all time entries, including those logged by teammates.
Use this setting to better manage privacy or simplify collaboration, depending on how your team works.
Sync Planyway and Trello dates
By default, for all new boards you create, Trello’s start and due dates are linked to Planyway’s start and end dates, respectively.
In case you don’t use Trello’s start date, you may choose if you’d like Planyway’s start or end date to show on your Trello cards in Trello.
The Due date (Trello) setting refers to the all-day cards.
The Due time (Trello) refers to the cards that have a due date and due time.
The Do not sync means that only the initial dates will be synced to Planyway. Further changes made in Trello won’t affect the dates in Planyway. Please note that a card must have dates to be displayed in Planyway, full unlinking isn’t possible.
Note: Once updated, Planyway dates will override Trello ones in case of disagreement.
Default Card duration
This parameter determines the duration of a card you schedule through Trello. E.g., the default duration of cards is set to be 1 day for a board in Planyway. You add a due date and time to a Trello card. The card will sync to Planyway as all-day. Adjust this parameter if needed.
Tip: If a Trello card has a start date, it’ll become an all-day card in Planyway automatically.
Default list and default card position
Set the default list and card position for new cads to get to.
Load max archived cards
The recommended limit for the number of archived cards to load is 1500, however you can increase it if needed.
Custom fields
If you're using Trello custom fields with date properties, you can enable their visualization on the timeline or calendar through the board settings in Planyway.
Once activated, these fields will appear on the timeline or calendar in the following way:
Any other custom fields will remain visible only within the cards, but you can still filter cards based on the custom field values you've added.
View Settings
View settings are available separately under the Calendar, Timeline, and Time Tracking tabs. Each tab has its own options depending on what’s supported in that view.
View settings: Highlight today, hide weekends and non-working hours, show milestones, check items, time entries, and archived cards.
Card view: Customize the look of cards — choose a color scheme and decide which details (like list name, board, time tracking, or estimations) should be visible at a glance.
Notification Settings
Click the bell icon in the top-right corner, then open the gear icon to access notification settings. Here, you can:
Enable or disable default reminders for new cards.
Turn on desktop and in-app notifications.
Receive a daily email about overdue tasks.
More on notification center can be found in the help article Notification center.
Now you know how to personalize Planyway to make it work best for you and your team. Need more help? Feel free to explore our Help Center or reach out to our support team. We're always happy to assist! 😊