Google Calendar integration
Maria from Planyway avatar
Written by Maria from Planyway
Updated over a week ago

This article is about quick 2-way sync with Google Calendar. 2-way sync means that you can view and modify events (the changes are sent back to the source). For 1-way sync (read-only integration), please check our article about iCal integration.

Synchronization with Google Calendar lets you combine your work and personal tasks in one place and get an overview of your whole schedule, so you can focus on the right things at the right time.

Sync your Trello cards to Google Calendar via Planyway

When you synchronize a Trello board with Google Calendar via Planyway, all cards on your Trello board with due dates will be shown in your Google Calendar.

Turn on sync with Google Calendar

Here’s how to proceed:

1. In the sidebar to the left, find Integrate button above your Trello boards.

2. Select Google Calendar in the pop-up window.

3. When prompted, connect your Google account.

Tip: Connect your Google account once, and from then on, sync more boards effortlessly by choosing your Google account from your connected accounts list.

4. Click to select which board you’d like to sync to your Google Calendar.

Tip: Turn on the toggle for one board at a time.

5. Choose the sync options you prefer:

  • Sync all cards from a board or only those assigned to you.

  • Enable or disable the checklist items sync by selecting Yes or No options.

  • Set how the event color for the synced cards will be shown in your Google Calendar, the same as assigned Trello labels or by default.

  • Sync completed cards or leave them out of your Google Calendar.

  • Show events as busy or free.

Then, click Start sync.

6. A new calendar with your board’s name will be created in your Google Calendar.

7. To add another board to your Google Calendar, repeat the above actions.

Update preferences for sync settings

If you need to later update the sync settings for each board, you can easily do so anytime:

1. Navigate to Integrate, and click on the field with your linked board(s) under your Google account.

2. Hit the Preferences icon next to the board you want to give a sync makeover.

3. Make the necessary changes, hit Save, and you're good to go.

Turn off sync with Google Calendar

If you’d like to stop seeing Trello cards from a particular board in Google Calendar, follow these steps:

1. Click on the Integrate button and select the field with synced board(s) under your Google account.

2. Disable sync for the board by turning off the corresponding toggle and confirm the action.

Tip: Syncing can be turned off for each board individually.

Display your Google agenda in Planyway

Perhaps you’d like to see your Google Calendar in Planyway for easier scheduling? After establishing the connection with your Google Calendar, you’ll be able to see, edit and create new Google events in Planyway.

Connect your Google Calendar

To connect Google Calendar to Planyway, open a collection and find the option +Add calendar. In the opened window, click Sign in with Google.

You’ll be asked to sign in to a Google account and allow Planyway to access the corresponding calendars.

Once the authorization is passed, the list of Google Calendars with the permission to modify will appear for you to choose from. You can pick which of them you want to see in Planyway by selecting the corresponding checkboxes.

Tip: You can connect multiple Google accounts to any of your collections.

If you wish to add a read-only Google Calendar, please check our help article on iCal integration.

Spot which calendar a card belongs to

To quickly spot which calendar a card belongs to, you can enable the Board/Calendar toggle in the View settings. A board/calendar name will be added to the cards' covers on the calendar and timeline.

When you need to clearly differentiate the agendas, group the timeline by board. Each calendar and board will be shown in its own lane.

Tip: Click on a date in any lane to add a card/event to the corresponding board/calendar.

Create Google Calendar events from Planyway

To add a new event to your Google Calendar from Planyway:

  1. Click anywhere on the timeline or calendar.

  2. In the top left corner, select the calendar to add a new event to.

  3. Specify time and availability, add reminders and invitees.

Disable Google Calendar connection

To remove your Google agenda from your Planyway collection, click to the right of the connected Google account in the sidebar and select Remove from collection.


How quick is the sync?

It usually takes less than a minute for updates to show. Delays might happen, but they aren’t often. Please get in touch with us at if you’re having issues with the sync.

Do I need to sync each board one by one, or can I sync all at once?

You need to sync each board individually, as it becomes an independent calendar under your main Google Calendar. And the synchronization preferences can be different for each board.

Can other members see the calendars I connect?

Your personal calendars won’t be visible to anyone else. For mutual collections, shared calendars will be visible to other members of the collection once they join.

Why my cards are now duplicated?

If you see your cards twice in Planyway, that means that some cards are being imported from the connected Google Calendar. Uncheck the duplicated boards under the connected calendar.

Can I sync Trello cards to more than one Google Calendars?

Yes, you can sync your Trello cards via Planyway to more than one Google calendar. Also, you could modify permissions for the synced boards in your Google Calendar and allow the others to see and modify your Trello cards from their Google Calendars.

Additionally, you can export your board to other Google Calendars by iCal.

Can I connect multiple Google accounts to Planyway?

Yes, you can add as many Google accounts to Planyway as you’d like.

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